MUUUCE Volunteer Info

Thank you for volunteering to help connect our 6-9th graders to Jesus at MUUUCE this year! With about 500 students attending, we couldn't do it without your support. Please read through these TWO important details to ensure you're ready to serve:

-1- Volunteer Schedule
Please review your volunteer schedule below (scroll down) and note your assigned times. It's best to arrive 10-15 minutes early to check in at the Volunteer Check-In where Pastor Libby will be. You'll receive instructions and your t-shirt there.

Thank you once again for your commitment to serving and connecting 500 youth to Jesus! Your role is crucial to making this event possible. If you have any questions, please reach out to me directly via text or call at 612-865-1407 (my email inbox is full of background check notices, so texting will ensure I see your message).

—note #2 point is below the schedule—

-2- MUUUCE Volunteer Cheat Sheet
´Below you will find the various volunteer roles and what do to. Remember show up 10-15 min before your shift.

Clean-Up Team

  • Description: Ensure cleanliness and supplies throughout the building.

  • Duties:

    • Regularly check bathrooms (cleanliness, soap, paper towels, toilet paper).

    • Monitor and empty trash in Kids Wing, Adult Classrooms, Kitchen, Youth Room, Great Room, Lobby, Hallways.

    • Keep lobby and hallways tidy and welcoming.

    • Sanctuary/Worship Center—straighten chairs and pick up trash

First Aid Team

  • Lead: Megan Griffith (MD)

  • Location: First aid supplies in the kitchen by the window.

  • Duties:

    • Handle minor issues (band-aids, minor cuts).

    • Immediately call 911 for any serious medical situations.

    • Contact Megan Griffith with medical questions or concerns (get her number from Pastor Libby)

Game/Attendants Team

  • Description: Engage students and oversee activities.

  • Duties:

    • Welcome and personally engage students.

    • Ensure safety on inflatables (one at a time or pairs).

    • Provide examples, help, and encouragement at craft stations.

    • Promote fun, interaction, and positive encouragement.

    • Zach/Rocky will tell you where you are needed to serve.

Host Team

  • Description: Welcome and guide students and leaders.

  • Duties:

    • Thursday Night

      • Direct guests to registration; volunteers to Libby’s table.

      • Walk groups to their assigned rooms (Girls in Kids Wing, Boys in Adult/Great Room wing).

      • Explain bathroom and sleeping area rules.

      • Remind leaders of leader meeting (6:00-6:15 PM, Sanctuary).

      • Gather students for welcome session (6:45 PM, Sanctuary).

      • Provide helpful, friendly assistance.

    • Friday

      • Be present in the main office/lobby.

      • Answer questions, direct students throughout the building during activity times, assist guests to their appropriate rooms, and be friendly and engaging.

Parking Team

  • Description: Greet and direct arriving vehicles by the entrances

  • Duties:

    • Welcome arrivals cheerfully.

    • Direct leaders to registration upon arrival (only 1-2 leaders not the whole group)

    • Buses and large vehicles park by Dakota Meadows Middle School (east side).

Safety Team

  • Lead: Scott Carlson

  • Description: Maintain overall safety and vigilance.

  • Duties:

    • Patrol bathrooms and hallways regularly.

    • Address and prevent bullying proactively.

    • Set up 20-23 tables with 8 chairs each evening for breakfast; keep tile area near kitchen clear.

    • Watch for general safety concerns throughout the night.

    • Report concerns immediately.

    • Share phone numbers so you can contact one another. Get Scott’s number from Pastor Libby.

Meal Team

Thursday Dinner (5:00-6:30 PM, Serve Outside (by the east door near the big windows of the great room))

  • Prepare and warm 1200 hot dogs in 6 roasters (approx. 90-120 min).

  • Servers with gloves for hot dogs, carrots, cookies.

  • Dedicated food fillers

  • Dedicated drink fillers for lemonade and water. Also have a server to pour water and another person to pour lemonade and set out on tables for students to grab.

  • Vegetarian/gluten-free hot dogs warmed separately on the stove.

  • Assist with cleanup after serving.

Thursday Snack (7:15-8:30 PM)—can be served by MUUUCE leaders too

  • Hand out one ice cream treat per person at Blitz.

Friday Breakfast (7:30-8:15 AM, Lobby)

  • Turn coffee maker switch on by 6:45 AM (takes 30 min).

  • Make sure 20+ tables with 8 chairs each (take down afterward, chairs under coat racks)—MUUUCE leaders can help too.

  • Serve each person: one scoop eggs, one bacon, one scoop hashbrowns, one muffin.

  • Pour milk, juice, and water into cups.

  • Dedicate a person to fill food etc and others to serve the food.

  • Gluten-free granola bars and protein bars are available 

  • Set our regular granola bars (great for those that don’t eat the rest)

  • After initial serving, allow seconds if available.

  • Let Pastor Aaron know of how much food you used.

Friday Dinner (6:30-7:15 PM)

  • Plates pre-served with meat and tortillas (two tacos per person).

  • Set up toppings on 2-3 tables, allowing 6 lines.

  • Keep topping stations clean and full.

  • Pour lemonade and water into cups using orange containers at a drink station (2 people)

  • Clean up afterward and update Aaron on leftover food quantities.

Friday Snack

  • Pick up pizzas from Little Caesar's: half at 8:30 PM, half at 9:15 PM.

  • Make gluten-free, dairy-free, vegan pizzas in the oven at church.

  • Serve 60 cheese, 60 pepperoni, 37 sausage pizzas.

Saturday Breakfast

  • Same duties as Friday breakfast, serving sausage instead of bacon.

Volunteer Coordinator —Pastor Libby

  • Role: Clearly communicate duties and expectations to each volunteer team.

  • Clearly communicate expectations above, empower the teams, and ensure they know Libby/Aaron are available for questions.